An Overview of Budgets
A budget enables you to forecast income and expenses, and compare those forecasts to the actual results obtained during one or more previous years, itemized by months or quarters.
Financials
An Overview of Reconciliations
A reconciliation resolves completed and uncleared transactions on an individual account during a specific month. A finalized reconciliation shows $0 as the difference between the ending statement balance and the book balance. The book balance represents the net amount in an account after all uncleared transactions have been subtracted from it. An uncleared transaction is … Read more
An Overview of Reports
The Financials feature enables you to construct and export two types of essential reports: A Profit and Loss Report (also called a P&L or P/L) and a Balance Sheet Report. A Profit and Loss Report displays income and outgo for a specific month, quarter, year, or multi-year period. It helps you review your overall cash … Read more
An Overview of the Chart of Accounts
The Chart of Accounts lists every financial institution and transaction category for your organization. It enables you to organize your transactions by source and analyze your finances over time. Parent accounts represent major transaction categories while sub-accounts itemize more-specific categories.
An Overview of Transactions
A transaction represents an individual instance in which your community either spends or receives money. Transactions include anything from utility payments and maintenance fees to dues payments and sponsor contributions.
An Overview of Vendors
In the Financial system, a vendor is any entity with which you maintain an account, whether it’s a checking, savings, or credit account at a financial institution, or a purchase account at a service provider or retailer.
Create a Balance Sheet Report
Build a Balance Sheet Report for a specific period of time so you can review your account balances. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Reports” tab. In the “REPORTS” window that opens, click on the “Balance Sheet Report” link. In the … Read more
Create a New Account
Set up a new parent account or sub-account. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Chart of Accounts” tab. In the “CHART OF ACCOUNTS” window that opens, click on the “+Add New Account” button at the top right. In the “ADD ACCOUNT” … Read more
Create a New Budget
Set up a budget for a new time period or purpose. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Budgets” tab. In the “BUDGETS” window that opens, click on the “+Add New Budget” button at the top right. In the “ADD BUDGET” window … Read more
Create a New Reconciliation
Reconcile an account’s transactions as shown on a specific month’s statement and including any uncleared transactions. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Reconciliations” tab. In the “RECONCILIATIONS” window that opens, click on the “+Add New Reconciliation” button at the top right. … Read more
Create a New Transaction
Enter data about a new transaction. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Transactions” tab. In the “TRANSACTIONS” window that opens, click on the “Transaction Actions” button at the top right and choose “+Add New Transaction.” In the “ADD TRANSACTION” window that … Read more
Create a New Vendor
Set up the information for a new vendor. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Vendors” tab. In the “VENDORS” window that opens, click on the “+Add New Vendor” button at the top right. In the “ADD VENDOR DETAILS” window that opens, … Read more
Create a Profit and Loss Report
Build a Profit and Loss Report for a specific period of time so you can review your income and expenses. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Reports” tab. In the “REPORTS” window that opens, click on the “Profit and Loss Report” … Read more
Deactivate a Budget
If you no longer need a specific budget, deactivate it so it no longer appears in Financials. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Budgets” tab. In the “BUDGETS” window that opens, locate the budget name in the list. In the “Actions” … Read more
Deactivate a Vendor
If you no longer deal with a specific vendor, deactivate it so it no longer appears in Financials. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Vendors” tab. In the “VENDORS” window that opens, locate the vendor name in the list. In the … Read more
Deactivate an Account
If you no longer need an account, deactivate it so it no longer appears in Financials. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Chart of Accounts” tab. In the “CHART OF ACCOUNTS” window that opens, locate the account name in the list. … Read more
Delete a Deactivated Budget
Deactivated budgets are hidden from view but not deleted. If you want to remove a budget permanently, delete it. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Budgets” tab. In the “BUDGETS” window that opens, activate the “Show Inactive” toggle switch at the … Read more
Delete a Reconciliation
To delete a reconciliation, it must cover the most-recent month of that account’s transactions. For example, to delete the reconciliation for April, you must delete the reconciliation for May, and to delete the reconciliation for March, you must delete the reconciliation for April, etc. After you delete a reconciliation, you can delete the reconciliation for … Read more
Delete a Transaction
If you entered a transaction that no longer is viable, delete it so it no longer appears in Financials. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Transactions” tab. In the “TRANSACTIONS” window that opens, locate the transaction in the list. If you … Read more
Download Chart of Accounts Data
After you set up your Chart of Accounts, download the data from the “CHART OF ACCOUNTS” window. Click on the “Financials” tab on the vertical Dashboard menu at the left side of the screen. Click on the “Chart of Accounts” tab. In the “CHART OF ACCOUNTS” window that opens, click on the “Download Chart of … Read more